Set it, forget it,
Secure it.
Agility Vault is the simplified archiving solution for data you need to keep, but don’t need to see every day. Secure, compliant, and cost-effective.
Agility Vault
Status: Secured
Why Archive with Agility?
Don’t clutter your active workspace with history. Vault it.
Retention Made Easy
Designed for any data lifecycle. Whether you need to keep data for 1 year or 20, our system adapts to your compliance needs automatically.
Reduce Overheads
Physical off-site storage is expensive. Digitising into the Vault eliminates square footage costs and retrieval fees.
Declutter Systems
Keep your daily Agility interface fast and lean by moving completed projects and old fiscal years into the Vault.
The Archiving Process
Digitise & Index
We process your legacy paper files using our high-speed Konica Minolta scanners, applying OCR for future searchability.
Secure Transfer
Data is moved via encrypted channels into the Agility Vault. Physical copies can now be securely shredded.
Deep Storage
Files are locked in ‘Cold Storage’—highly secure, low cost, and unalterable. They sit safely until you need them.
Affordable for Everyone
One simple pricing philosophy. No packages, no complexity.
Scales With You
Whether you are a local SME archiving one fiscal year or a large enterprise storing decades of history, our pricing adjusts to your exact volume.
Cost Effective
We believe archiving should be cheap. Our “Deep Storage” technology means you pay a fraction of the cost of standard active cloud storage.
Transparent
No hidden retrieval fees. No “hostage fees” to get your data back. Just a simple, honest monthly rate based on what you store.
Ready to secure your history?
Get a custom quote based on your specific storage requirements today.
Get a QuoteCompliance is Automatic
Whether it’s HMRC records or Medical Records, Agility Vault ensures you meet your legal obligations without thinking about it.
Agility Vault: Secure Storage for UK Document Workflows
Vault is the secure home for your scanned and digital documents — structured, searchable, and controlled for day-to-day operations.
Access control & visibility
Organise documents by department, customer, or process with predictable structure and controlled access for the right people.
Fast retrieval
Find what you need quickly using search and consistent naming/metadata — ideal for audits, customer queries and internal requests.
Designed for scanning
Vault fits naturally into scan-to-cloud routines from MFDs and scanners, helping reduce local file sprawl and duplicated storage.
Vault FAQs
Common questions about security, access and everyday use.
Is Vault meant to replace shared network drives?
For many teams, yes. Vault provides a cleaner structure and faster retrieval than ad-hoc folders, especially for scanned documents and process-based storage.
Can we standardise folder structure across departments?
Yes. A consistent structure is one of the biggest wins — it reduces training time and prevents documents being filed in random locations.
How do we prevent misfiling?
Use predefined scan destinations and simple rules (naming conventions, required fields, or templates). This makes filing repeatable and reduces human error.